Meeting Rooms
              
The Clinton Public Library has conference rooms that can be divided to accommodate groups of various sizes, up to 80 people.  Projection screens and Internet connections are available.

Meeting rooms are available for free to the public, under the following conditions:

Library programs will take precedence over all other activities and conditions are subject to discretion of the Library Director and Board of Trustees.  The Library reserves the right to change or cancel reservations.

     The primary use of the rooms is to accommodate organized groups, including businesses and service agencies.  Private, individual use as for parties, showers, etc is not permitted.

     Meetings held in the rooms maybe opened to the public or limited to members of the group that have reserved the room.

• Groups composed of minors (under 18 years) must have an adult chaperone.
   

• Young children must be supervised at all times.
   

• Rooms may not be used for profit-making purposes with the exception of the friends of the Library.  This prohibits a display or promotion of goods and/or services to potential customers, even if the sale would be deferred, and even if such sales could not definitely be proven to result from said meeting.  The key words are "potential customers".
   

• The use of lit candles in the library is prohibited.  Smoking in the library is prohibited.  No alcoholic beverages are permitted on library premises.
   

• No admittance may be charged for meetings that are open to the public.  Fees may be charged for materials or for food consumed at this meeting.  Organized groups may collect membership dues of assess their own members any other fees.
   

• Light refreshments may be served: coffee, soft drinks and snacks may be taken into the rooms.  "Brown Bag" lunches may be held as well as professionally catered meals.  "Carry-in" meals are not permitted.
   

• Rooms are available for  free during library hours.  Parties requesting meeting room use to extend beyond library hours must request these arrangements at least three days before the proposed meeting date. Feasibility for after-hours use of the meeting rooms is contingent on the availability of maintenance/security personnel.  Groups may request meeting room use to extend up to one hour after the library closes.  A fee of $10.00 will be charged to cover necessary expenses associated with the group using library facilities past closing time.
   

• Partisan Groups are not permitted to use the rooms for campaign purposes such as rallies or press conferences.  Rooms may be used by elected officials to gather input from the community. Private groups may use the rooms for interviews with either elected or running officials if the meeting is closed to the public.
   

• Rooms may not be used for religious instruction or worship services.  The library serves as a government agency and must adhere to its educational commitments.
   

• Room users are responsible for leaving rooms and kitchenette in a neat and orderly fashion.
   

• No group can make reservations if they have not abided by the meeting room policies in the past.

Reservations may be made in person or via telephone.  A “Meeting Room Request Form” must be signed by an adult holding a valid Clinton Public Library borrowers card before using the room within three (3) days of the request. 

Rooms are normally reserved on a “First-Come First Serve” basis and normally will be assigned no more than six (6) months in advance.  However, occasionally the need may arise to use the rooms for a meeting, which has community-wide impact, or involves a large segment of the community, and is open to the public.  Such meetings may take priority over previous reservations.  In this event, the library will try to resolve the dilemma by negotiating with all groups involved.  In such cases, every effort will be made to help all the groups find an acceptable time and place to meet.

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Check Out Policies

 Any person is welcome to use library materials within the library premises.  All borrowers must present their own valid card issued by the Clinton Public Library when checking out materials.  All outstanding fines and invoices must be cleared before the borrower can check out materials.  

NUMBER LIMITATIONS ON CIRCULATING MATERIALS

• Adults and Young Adults:  Adult and Young Adult cardholders may borrow a maximum of 25 fiction books, five nonfiction books per material class, 5 CD's, 5 music cassettes, and 5 book tapes.
• Children:  Children may check out a maximum of 5 items at one time.
• Teachers:  Teachers employed by the South Vermillion school Corporation may check out up to 10 nonfiction books per category.
• Videos:  Videos and DVD's are checked out to adult cardholders only, with the exception that Young Adults, age 11 and over, may check out videos/DVD's in the Young Adult Department.  Limit of two videos from each department per family (Adult, Young Adult, Children's).
• Videos must be used for home viewing only.  Teachers may show videos marked with a green dot in the classroom; these are licensed for public performances.  The library will inform teachers of this but do not restrict teacher access to any video.
• Young Adult Borrowers are ages 11-18 years.

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   Material Circulation

    Loan Periods

• Circulating library books, music, book tapes, unbound past issues of periodicals, and pamphlets can be checked out for 14 days.  These items may be renewed for two additional weeks up to three times unless an item is on reserve by another patron.
• Videos may be checked out for three days and renewed once for an additional three days.
• Paintings may be checked out for six weeks and renewed up to three times.
• Teachers books are due in 1 month instead of two weeks.  Teachers' classroom related videos are due in 7 days and can be renewed once.  Teachers can reserve classroom related videos.

Number Limitations on Circulating Materials

• Adults"  Adult cardholders can borrow a maximum of 25 fiction books, ten magazines, five nonfiction books per material class, 5 CD's, 5 music cassettes, and 5 book tapes.
• Young Adults:  Young Adults have the same limitations as adults, except they cannot check out videos. 
• Children:   Children can check out a maximum of 5 items at one time.
• Teachers:  Teachers employed by the South Vermillion School corporation can check out up to 10 nonfiction books per category.
• Videos:  Videos are checked  out to adult cardholders only.  Limit of two videos from each department per family with a maximum of six videos per family.  Videos must be used for home viewing only.   

Fines and Collection

All outstanding fines and charges must be cleared before the borrower can check out materials.

• All materials except videos, reference materials, and paintings can be checked out for two weeks.  There is a grace period of 7 days before the first overdue notice is sent and a $1.00 fine set.  One overdue notice and fine are set for all materials checked out per day, not on a per item basis.  When items are 45 days overdue an invoice is sent for the cost of each item, a $5.00 processing fee for each item, and fines for each item.
• Borrowers with overdue videos receive a $1.00 fine per video each day it is overdue. There is a maximum fine of $10.00 per video.  On the eleventh day overdue, an invoice will be sent to collect for the cost of each video, $5.00 processing fee, and fines for each video.  
• There will be a $1.00 fee to the patron upon return of library materials if a barcode is damaged or removed, a video case damaged or lost, or audio case damaged or lost.
• A patron that writes the library a check that is dishonored by a financial institution will be charged a fee equal to the service fee the library incurs .  When the library receives notice of a bounced check the patron account will be suspended until all fines and check fee are paid.
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Interlibrary Loans 
     
What is an interlibrary loan and what can it do for you?  An interlibrary loan is a service that provides material that is not available on our shelves.  Books only are ordered through the Interlibrary loans.  Books come from university libraries as well as public libraries throughout  Indiana. 

Interlibrary loan differs from a regular loan in several ways.  Books can be requested from other libraries electronically, but delivery time and turn around time can sometimes take up to three or four weeks.  For the lending libraries, processing the interlibrary loan request is more expensive than a regular loan, mostly because of the staff time involved, this may result in a fee being charged to the borrowing library and this is usually passed onto the individual patron.  Returning postage, if required, is passed on to the patron.

The majority of our interlibrary loan requests involve no fee and no return postage charges, since most of our requests can be filled through Indiana libraries.  However, overdue fines, including those of the lending library, and damage fees are the responsibility of the patron.  Loan periods vary, but each item will be marked with its exact due date.

If you need help with an interlibrary loan, please ask at the Reference Desk, where a librarian will be glad to assist you.

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